The online barcoding system is now open!

The barcoding system will remain open until Wednesday, June 6, at 11:59 p.m. Once the site is closed, you will no longer be able to enter any additional items or edit previously entered items. You will, however, be able to print labels and master sheets after that time.

You do NOT have to create a new account if you meet the following two conditions:

  1. You know your password from last year AND
  2. You plan to use the same email address you used last year.
To begin entering your sale items on the barcoding site, follow these steps:
  1. Log into the site with last year’s email address and password.
  2. Confirm your contact information.
  3. Agree to the Terms of Service.
If you do not know your password from last year or have changed your e-mail address, you will need to create a new account.

Labels – New labels must be created for each convention. Labels from previous years will not be recognized on our scanning system at check-in.

“Pick-up” or “Donate” – Please pay attention to the “Pick-up” or “Donate” indication on the labels. The difference between an item to be picked up or donated will be indicated by the presence or absence of a check mark in the appropriate field. If your printer does not print the check mark correctly, the item may be wrongly designated for donation! NEW: For items marked “Pickup,” please use a brightly colored highlighter over the printed check mark. This will assist us in the sorting process at the end of the sale.

Minimum Price – Please remember there is a minimum price policy of $1 on Friday and $0.75 on Saturday.

Master Sheets – All sellers must bring a hard copy of their master sheets when they come to drop off their items, or their items will NOT be accepted.

Save-Time Waiver – To expedite the check-in process, sign and bring the Save Time Waiver along with your master sheets to check-in.

Proceeds Checks – HEAV will deduct $1 from your total proceeds to cover the cost of processing and mailing your check. Checks are sent out approximately 4-6 weeks after the convention.